1. Definitions
2. Site Layout and Inclusions The site layout is subject to change based on technical feasibility and approval by the relevant authorities. Places are limited.
3. 2024 Festival Trading Hours
Exhibitors are expected to trade for the entire duration of the event. For issues, email the Exhibitors coordinator at least three weeks prior to the event.
4. Stall Structure and Safety Exhibitors must not enter any stall space or area where work is being undertaken without authorisation. Contact the provided number if additional assistance is required on the day. Do not move or alter any structures or furniture supplied by the Organisers. Liability for any injuries caused by stall setup or alterations lies with the Exhibitor.
5. Setup
Exhibitors are responsible for arranging all other equipment. Contact the preferred logistics supplier for assistance.
6. Exhibitors Bump-In Times Bump-in, including vehicle access, will be on day they of the event, from 8am to 12pm only. Arrival times will be allocated based on stall location and communicated two weeks prior to the event. Vehicles are permitted for unloading only and must be removed by the specified time. Unauthorised entry will be considered a breach of the Exhibitor Agreement.
7. Dismantling Dismantling cannot begin before 10pm and must be completed by 12am on Sunday, 21st July 2024. For public safety, vehicle access cannot be guaranteed before 5pm.
8. Cleaning and Waste Removal Exhibitors are responsible for their own rubbish removal. Sufficient garbage bags should be brought for daily waste removal. General waste and recycling bins in public areas are not to be used for stall waste. Breaching this condition may result in exclusion from future events and extra cleaning costs.
9. Conditions of Payment A 50% payment is required within 10 days of approval to confirm registration. The remaining 50% is due within 10 days of receiving a reminder invoice at the end of June 2024. Full payment is required to guarantee stall space.
10. Cancellation Terms Cancellations must be in writing. An administration fee of 25% will be retained for cancellations up to July 2, 2024. No refunds for cancellations after this date.
11. Security and Insurance Exhibitors must arrange adequate insurance for their property and provide a copy of their public liability insurance at least four weeks prior to the event. Failure to do so will prevent operation at the event.
12. Exhibitor Responsibilities Exhibitors are responsible for:
Full bump-in/out details will be provided two weeks before the event.
13. Lost and Found Report any lost and found property to the Event Logistics Manager.
14. Proper Conduct Exhibitors must be respectful and courteous. Abusive, aggressive, or threatening behaviour will result in removal from the event and loss of fees.
15. Smoking and Alcohol Consumption Smoking, drinking, and drug use are prohibited at the event stall site. Breaching this rule may result in removal.
16. Goods Dispatch, Freight, Couriers, Customs, and Shipping Agents The Organisers cannot assist with delivery or dispatch of goods. All goods must be delivered during the allocated bump-in times.
17. Communications All enquiries and requests must be communicated in writing by email to ensure accuracy.
18. Full Terms & Conditions - Declaration
Ensure all documents are read thoroughly and attachments submitted with the application. Incomplete applications will not be accepted.
For any enquiries, contact the Organisers at: hola@colombiafest.au